Applicability

1. What type of program/activity is covered under this Policy?

Any program/activity that includes the care, custody, control of a minor, and is:

  • Offered by departments or units of the University; 
  • Offered by the University’s student organizations; or
  • Offered by outside groups utilizing a University facility,

2. What are examples of commonly covered programs/activities?

  • Camps
  • Clinics
  • Conferences
  • Competitions
  • Group lessons
  • Mentoring
  • Internships or experiential learning
  • Hands-on research or viewing research
  • Pre-enrollment visits
  • Seminars
  • Tutoring
  • Workshops
  • After-school or other enrichment opportunities.

3. How do I determine if my program/activity falls under the Policy?

Consider:

A. Is it a program/activity sponsored and controlled by a University college, school, unit, department, student organization, OR held at a University facility?

B. Do you have care, custody, or control over minor participants during the program or activity?

If the answer to A and B is YES, then your program/activity falls under the Policy unless it meets one of the stated exceptions below.

4. What are the exceptions?

The Policy does not apply to the following: a. Minors enrolled in undergraduate or graduate academic programs; b. Events or visits to campus where minors are supervised by their parent/guardian; c. Events that are open to the general public or invited guests where parents/guardians are expected to provide supervision of minors; d. IRB-supervised research; e. Minor employees; and f. University of Georgia employees or students hosting family members, friends, or other guests. Regardless of Policy applicability, programs/activities are expected to have procedures in place to ensure best practices are followed.

5. Do school field trips fall under the Policy?

Non-residential field trips where the minor is under the direct supervision of responsible adults from its school district or organization, and which do not involve overnight lodging, are not covered by the Policy. In that situation, the care, custody, and control of the minor does not pass to the University and the school district or organization remains responsible for child protection training and background checks.

6. Do I have to seek approval under the Policy if a school/teacher contacts me about bringing minors on campus for a program?

If a school district or organization arranges the program/activity and the teacher or responsible adult maintains physical presence and custodial responsibility at all times, then the Policy does not apply. The school district has care, custody, and control of the minor and is responsible for child protection training and background checks.

7. If parents/guardians are required to be present at all times during the program/activity, does this Policy still apply?

This Policy does not apply if parents/guardians or other responsible adult will be present at all times and maintain care, custody, and control of the minor.

8. What if “the neighbor’s kid” wants to work with me in my lab this summer?

One-on-one interactions and one-time activities are covered by this Policy.

9. Are outside groups utilizing University facilities subject to this Policy?

Yes. The Policy applies to all programs/activities on University property, whether University-sponsored or produced by a third party.