Policy Update: The Policy has been updated as of February 10, 2021, with several changes to requirements. The updates include: removal of IRB-supervised research as an exempted category; a new Minors in Labs Policy (note this policy is still be finalized and should be released later this year); requirement for Program/Activity Staff training to be completed at a minimum every two years; requiring Sponsoring Unit Approving Officials to complete required training; and adding a third required training element, the Code of Conduct for Program/Activity Staff. If you have any questions on the policy updates, contact the Director of Compliance at email@example.com.
The University System has released a 2021 Summer Camp Planning and Safety Reminders document. Unit administrators, program leaders, and program staff are encouraged to review this document to ensure all safety measures have been considered for summer programming.
During the current health situation, many programs and activities serving minors may be offered in an online format. Best Practice guidance and additional consent and waiver forms should be followed for these virtual programs. Visit our Training and Resources pages for information to ensure safe online interactions in all UGA programs.
We will offer one Training and Development session in Summer 2021 on the elements of the policy and best practices for safe youth development programs. This session will be offered virtually on Thursday, June 24th from 2:00-3:30PM. Interested individuals can register through the Training & Development website at https://hr.uga.edu/employees/training/. We also plan to offer sessions of this training in Fall of 2021.
The University of Georgia offers numerous programs and activities for non-student minors including camps, clinics, after-school programs, enrichment activities, mentoring, and research opportunities. Programs and activities may be University-sponsored or held by third parties in University facilities. These programs and activities benefit both the University and the larger community, and are integral to the University’s mission as a land-grant and sea-grant institution.
The safety and well-being of visitors to our campuses is of the highest concern. The University of Georgia is committed to best practices that will provide a safe and healthy environment for all who participate, volunteer, or work in minor programs and activities. The Policy for Programs and Activities Serving Minors updates current guidelines and procedures and aligns with Board of Regents Policy 12.9.
This site is designed to serve as resource on the Policy for members of the University community and those responsible for coordinating minor programs and activities.
For administrators and program coordinators to better understand the policy, we have recorded a Blackboard Collaborate session in partnership with Georgia 4-H. This training session will review the key elements of the Programs for Minors policy and provide some best practices based on Georgia 4-H's decades of experience working with youth. You can view the training session here: Best Practices of Hosting Minors on Campus