All program staff, including volunteers, who will have direct contact with minors must undergo training on their role as a mandatory reporter and the University’s Non-Discrimination and Anti-Harassment Policy and the Board of Regents Sexual Misconduct Policy.
Additionally, Program Administrators are responsible for developing program-specific trainings at a level appropriate to the program/activity; program-specific training must cover staff and participant codes of conduct; disability and other accommodations; safety and security protocols; first aid guidelines and medication management; and activities, risks, and responsibilities specific to each program/activity.
Training may be accomplished through a variety of methods, including in person training or via the online trainings.
Online trainings for mandatory reporting and the University’s Non-Discrimination and Anti-Harassment Policy and the Board of Regents Sexual Misconduct Policy for UGA programs may now be accessed through UGA’s Electronic Learning Commons (eLC). In order to access these trainings, staff/volunteers must be loaded into the eLC system by an eLC administrator. If a Program Administrator does not know who their unit’s eLC administrator is they should contact their dean, vice president, or director’s office. If your unit does not have an eLC administrator, contact us for assistance in training an administrator.
Third party organizations should work with the approving unit on campus to gain access to eLC for the trainings. Third party organizations who are not able to gain access can contact us for assistance.
For assistance with accessing training, email the Policy Owner at email@example.com or 706-542-7255.
Information for eLC Administrators on Accessing Minors Training:
Instructions for creating the Minors Training Course shell and enrolling participants are located in the template shell in eLC. To access, login to UGA eLearning Commons with your Collaborative Admin account. Using the “waffle” menu in the top right Navbar of the course, search for the course “Minors on Campus Training Template” and follow the instructions given in the “Instructions for eLC Administrators” widget. Please read all information thoroughly and follow the steps provided.
For administrators and program coordinators to better understand the policy, we have recorded a Blackboard Collaborate session in partnership with Georgia 4-H. This training session will review the key elements of the Programs for Minors policy and provide some best practices based on Georgia 4-H's decades of experience working with youth. You can view the training session here: Best Practices of Hosting Minors on Campus.