1. Who maintains program/activity paperwork?
Copies of all forms should be kept by Program Administrators through the duration of the program/activity for quick reference. Thereafter, records should be kept in accordance with the Policy’s records retention requirements.
Program Administrators should work with their Dean/Director/Vice-President to figure out who is best positioned to be responsible for maintaining relevant documentation.
2. Where are forms supposed to be kept and for how long?
Consult with your Dean/Director/Vice-President to determine where documentation should be kept. Records pertaining to minors must be retained for a period of three years after the minor reaches the age of eighteen. Records pertaining to program/activity staff must be retained for five years.